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Top 13 Home Health Care Scheduling Software for 2025

Efficient scheduling is the backbone of any successful home healthcare agency. The proper home health care scheduling software ensures smooth operation, happy clients, and content caregivers. At the outset of 2025, the need for effective scheduling solutions has never been greater. With rising telehealth services and ever-increasing competition in the home healthcare sector, agencies must adapt to new technologies to stay ahead.

Home healthcare scheduling software

Home healthcare scheduling software is a specialized tool to facilitate the process of assigning, tracking, and managing caregiver schedules for home healthcare agencies. It helps solve the problem of complexity in scheduling, ensuring the right caregiver for the right patient at the right time.

Here are the top 13 scheduling software for home health care agencies.

1. Caretap: The Ultimate Home Health Care Scheduling Software

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Caretap is the gold standard for home health care scheduling, with an intuitive, feature-rich platform designed to improve efficiency and client satisfaction. This all-in-one solution not only streamlines scheduling processes but also enhances communication between caregivers and clients.

Caretap empowers home care agencies by automating administrative tasks and providing valuable insights, making it easier to focus on what matters most—delivering exceptional care.

Key Features

  • Scheduling and Reminders: Manage caregiver visits using weekly, bi-weekly, monthly, or custom scheduling. Caretap further offers automated scheduling reminders for punctuality and real-time tracking of caregiver visits.
  • Eliminate Schedule Overlaps: Sophisticated technology avoids scheduling conflicts to ensure smooth business operations.
  • EVV: EVV with GPS facilitates compliance and maintains accurate records of caregiver visits.
  • Paperless Documentation: Save time through digitized records of clients and caregivers
  • Secure 2-Way Texting: HIPAA-compliant communication streamlines the interaction between caregivers and clients.
  • Billing Automation: Stay away from claim denials with a seamless billing system.
  • Customized Solutions: Suitable for private duty nursing agencies, group homes, and adult daycare centers.

Why Caretap is the Best Home Health Care Scheduling Software

Caretap seamlessly integrates convenience, compliance, and cutting-edge features, making it the best scheduling software for home healthcare agencies. Its robust EVV system and automation capabilities allow the agencies to smooth out their daily operations without compromising exceptional care delivery.

See Caretap in Action!

Request a free demo today and discover how Scheduling can streamline your home care operations
while ensuring compliance and quality care.

2. WellSky

wellsky-logo

WellSky is the entire home health care solution offering scheduling integration with the intake process, including eligibility checkups. As a user experience, it helps manage agencies’ complex work in providing home health care, as the scheduling, authorization, and management of visits could all be facilitated within a central place. Such software improves staff communication and workflows, ensuring prompt and coordinated client care.

Key Features

  • HIPAA-compliant messaging: Guarantees that staff and clients can communicate safely.
  • Electronic Visit Verification: Enhances compliance and monitoring of caregiver visits.
  • Quality assurance: Agencies can maintain high care standards in all departments through tailored quality assurance features.
  • Claims management: It simplifies the billing process and reduces the likelihood of errors.

Pricing – Contact Wellsky

3. ShiftCare

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ShiftCare is a simple, user-friendly platform that agencies can use to schedule caregiver shifts. This flexible software enables the manager to adjust efficiently to changing client care needs. ShiftCare’s intuitive drag-and-drop interface allows staff to allocate shifts in a straightforward way, ensuring each client receives their care at the right time. The software supports better time management for caregivers by maximizing their efficiency while providing quality care.

Key Features

  • Documentation and invoicing: Helps handle administrative tasks more efficiently, saving time.
  • Incident management: Helps the agency respond immediately to any problem.
  • Staff management: The ability to efficiently manage the caregivers’ schedules and performance.
  • Caregiver app: Gives them easier access to their schedules and any updates.

Pricing- Basic 8$ ,Professional 13$,Premium 20$

4. Homecare Homebase (HCHB)

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Homecare Homebase (HCHB) applies advanced algorithms in scheduling and routing. The software is meant to improve operational efficiency in placing caregivers in appropriate locations at the right time. This innovative scheduling system of HCHB minimizes travel time and costs while maximizing the utilization of resources.

Key Features

  • Smart Scheduling: It utilizes complex algorithms for efficient route planning.
  • Patient records: Easy access to vital patient information.
  • Clinical guidance: Provides insights to improve the quality of care.
  • Reporting: Data-driven decision-making for operational improvements.

Pricing – Contact HCHB

5. Alora

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Alora’s flexible scheduling tools allow users to see and manage schedules from a patient, caregiver, or agency perspective. This allows all stakeholders to be updated on real-time information to make decisions. Alora’s system warns users of potential conflicts or compliance issues, ensuring that the schedule does not violate regulations. Because Alora also allows customized views, agencies can keep their scheduling organized and efficient.

Key Features

  • Conflict alerts for compliance: Remind agencies of conflicts in scheduling
  • Views for Scheduling: Month, week, day, or even by certification period.
  • EVV and billing capabilities: Help ensure compliance while maintaining accurate billing

Pricing – Contact Alora

6. CareSmartz360

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CareSmartz360 is very user-friendly and enhances scheduling efficiency. This will allow agencies to quickly assign shifts based on caregiver availability and client needs, saving time. This platform also ties in with billing and documentation. Its aim is to optimize all operations so caregivers can focus more on the quality care their clients need rather than dealing with complicated administrative chores.

Key Features

  • Configurable shift timings: easy to set up with different scheduling scenarios.
  • EVV: complies with the regulatory standards
  • Billing integrations: smooth financial transactions

Contact for Pricing CareSmartz360

7. Axxess

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Axxess has a robust scheduling solution that enables agencies to manage and reassign tasks easily. Its user-friendly scheduling center gives agencies easy access to necessary information to make on-the-spot adjustments. Through its bulk scheduling options, Axxess is a great choice for agencies managing multiple clients and caregivers simultaneously, enhancing operational efficiency and improving care coordination.

Key Features

  • Bulk Scheduling: Assist With the Planning and Allocation of Resources.
  • Quality assurance tools: maintains high-care standards
  • Claims management: simplifies the billing process in terms of revenue cycle management

Pricing: Contact Axxess

8. Celayix

celayix

Celayix is remarkable in its automation capabilities, which can drastically reduce the time spent on scheduling shifts and tracking time. By controlling caregiver shift assignments based on health status, skills, and certifications, Celayix will ensure that clients receive appropriate care. Features of workforce management and employee engagement are also integrated into the software, making it a comprehensive solution for home healthcare agencies.

Key Features

  • Shift assignment automation: Automates manual scheduling tasks.
  • Workforce management: Enable caregiver availability monitoring and performance.
  • Employee mobile app: Keep caregivers aware and engaged.

Pricing-Contact Celayix

9. Kantime

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Kantime offers schedule enhancements for effective communication and patient safety through its enhanced scheduling portal. Software applications help agencies reduce liability associated with errors due to scheduling and miscommunication. Its features assist agencies in executing efficient electronic visit verification and billing, making it a comprehensive home health care management tool. Overall, it maintains high levels of care standards for the agencies while dealing with the most complex regulations implemented by home health.

Key Features

  • EVV and billing integrations: Ensure compliance and streamline financial operations.
  • Quality assurance tools: Help maintain care standards across services.
  • Payroll management: Simplifies staff payment processes.

Pricing – Contact Kantime

10. CareVoyant

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CareVoyant is an all-inclusive scheduling solution for agencies that offer hourly or visit-based services. Its integrated tools make complex scheduling requirements efficient and easy to manage, while other features enhance care coordination and reporting.

Key Features:

  • Integrated scheduling for hourly or visit-based care.
  • Care coordination and intake management.
  • Billing and payroll solutions.
  • Reports and dashboards for insights.

Pricing – Contact CareVoyant

11. AlayaCare

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AlayaCare is a robust scheduling software that enables agencies to optimize operations and enhance outcomes. It provides caregivers real-time patient information, allowing them to make better decisions and deliver the best care.

Key Features:

  • Real-time coordination of patient care.
  • EVV and billing integration.
  • Secure messaging system.
  • Web-based point-of-care software.

12. Aaniie

aaniie-logo

Aaniie provides strong scheduling capabilities that helps caregiver schedule management quickly. It is easy to use, thus helping agency managers to focus more on business development and not on the complexity of administration.

Key Features

  • Caregiver scheduling made simple.
  • EVV and caregiver management.
  • Integrated billing support.

13. HHAeXchange

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HHAeXchange addresses home health care scheduling issues, such as caregiver shortages, unexpected disruptions, and patient preferences. Its tools ensure that agencies can optimize schedules in compliance with regulatory requirements and satisfy patients.

Key Features:

  • Advanced EVV and reporting tools.
  • Comprehensive billing system.
  • Caregiver app for real-time updates.

Benefits of Homecare Scheduling Software

A powerful home healthcare scheduling software makes the following tasks easier to manage:

  • Assigning shifts to caregivers based on skills, availability, and proximity.
  • Automate alerts for schedule changes or missed shifts.
  • Prevent overlapping and conflicting schedules.
  • Track visits in real-time to ensure compliance and accountability.

Conclusion

Choosing the right scheduling software for home health care agencies is essential in providing timely, quality care while remaining efficient. Each listed software has unique benefits, but Caretap is exceptional in comprehensive features, seamless automation, and commitment to compliance.

It’s the ultimate choice for agencies that want to simplify operations and improve client satisfaction.
Transform your home health care agency today—opt for Caretap and experience the difference!