New webinar: Cash flow during DHS prepayment review, with Sam Noor.
Save a seatMinnesota EIDBI software
Every EIDBI session, ready for DHS review.
Caretap connects your CMDE, ITP, sessions, observation and direction, authorizations and MN-ITS billing in one platform built for Minnesota’s EIDBI benefit. Your QSPs chase less paperwork, and every claim leaves with its documentation behind it.
30 minutes. We start with your biggest headache, not a generic tour.
Trusted by EIDBI, ABA and ARMHS providers from the Twin Cities to Greater Minnesota.
Sound familiar?
Between prepayment review, provisional licensing and revalidation, the bar for Minnesota EIDBI agencies moved in a single year. The care didn’t change. The paperwork behind it did.
Provisional licensing, revalidation, the Jan. 1, 2026 rule that QSPs be agency employees, NETStudy 2.0 background studies. Most agencies track it all in binders and spreadsheets, and find the gaps only when DHS asks.
Fee-for-service claims now go through enhanced prepayment review. You find out what’s missing from your MN-ITS mailbox, weeks after the session.
Progress monitoring is due at least every six months. Miss one, and the authorization behind your intervention hours is at risk.
DHS now flags observation and direction above 20% of direct treatment hours. Most agencies only see that ratio when the medical review agent asks.
A missing signature or an expired authorization surfaces at claim time, when it’s hardest to fix.
Parents across Minneapolis, St. Cloud and Rochester juggle schedules in English, Somali, Spanish and Hmong. Cancellations still happen by phone tag.
One workaround is manageable. Twenty workarounds become your compliance risk.
Show me a better EIDBI workflowOne connected EIDBI workflow
In EIDBI, the CMDE feeds the ITP, the ITP drives the authorization, the authorization shapes the schedule, and the schedule becomes the claim. When those live in different tools, gaps open between them. Caretap keeps the whole chain in one place.
Paperless intake, plus automated DHS eligibility checks refreshed weekly and monthly.
The evaluation and medical necessity summary, where the treatment team can find it.
Every ITP start date and six-month update tracked, with reminders before they’re due.
Authorized, scheduled and delivered units side by side for each service.
Level I, II and III staff matched to clients by qualification, location and authorization.
Supervision logged, with the O&D-to-direct-treatment ratio visible in real time.
Structured notes, with AI-assisted drafts the clinician reviews and signs.
DHS through MN-ITS, MCOs and private pay, with claim status tracking and rebilling.
One EIDBI client. One record. From CMDE to paid claim.
See the full EIDBI workflowFeatures, written for EIDBI
Not a longer feature list. The right capabilities, connected around the EIDBI session.
Every client’s ITP dates and six-month progress monitoring in one view, with reminders before anything lapses.
DHS-7109Programs, targets and session data tied to ITP goals, so progress monitoring starts from real data, not memory.
ITP goalsAuthorized vs. scheduled vs. delivered units for each service, so you see overruns before Acentra or the MCO does.
97153 · 97155 · 97156
Track O&D against direct treatment hours per client, so your requests stay in proportion.
97155Supported QSP and Level-staff conversations become draft notes. The clinician reviews, edits and signs every one.
Health service recordsMatch Level I, II and III staff to clients by qualification, location and remaining units, across clinic, home and community.
Individual · group · family training
Bill DHS fee-for-service, managed care plans and private pay from one place, then track remittances and rebill denials.
MHCP · PMAPEligibility verified in seconds and refreshed weekly and monthly, with week-over-week changes flagged.
MHCP eligibilityHIPAA-compliant mass and one-to-one texting with staff and families, with full message history.
Family engagementHours flow to ADP and QuickBooks without re-keying timesheets.
PayrollUtilization, staff productivity and claims status for leadership, without building spreadsheets.
Owner viewIntake forms and client documents in one cloud record, reachable from anywhere.
IntakeBuilt for every role
Know where licensing documents, authorizations and claims stand without calling three people.
ITPs, progress monitoring, observation and direction and clinical review in one place. Sign off faster, chase less.
Open the day’s sessions on a phone, run programs, and finish notes before leaving the family’s driveway.
See what’s holding a claim back before it goes to MN-ITS, not after a remittance comes back.
Schedule updates and reminders by text, in a channel they already use.
Meet our EIDBI clinical advisor
Clinical Advisor MA in ABA, BCBA Candidate
Software for EIDBI should be shaped by people who know what the work looks like on a Tuesday afternoon in a family’s living room. Sam brings hands-on provider experience to Caretap’s clinical workflows, Minnesota compliance education and the ongoing development of our EIDBI platform.
In EIDBI, delivering the session is half the job. The other half is showing it: the ITP, the supervision, the note, the authorization. I want Caretap to make that second half lighter for agencies doing the work right.
Practical guidance on Minnesota EIDBI documentation and DHS requirements as they change.
Live sessions on the EIDBI topics providers are asking about right now.
Input on how ITPs, session notes and supervision work inside Caretap.
Carrying provider feedback into the EIDBI roadmap.
Customer stories
Video story
Considering Caretap for your EIDBI agency? Hear it from someone who runs one. Ahmed Mohamed of Neuro Bloom Therapy shares his experience with Caretap in his own words.
“When the prepayment review letters started, we could pull every note, ITP and supervision log for a claim in minutes instead of digging through three systems.”
“I used to track progress monitoring dates on a sticky note. Now I see every client's ITP status the moment I log in.”
“Billing used to be the first to find a missing signature. Now we catch it before the claim ever hits MN-ITS.”
Caretap Switch Program
So don’t move everything at once. Prove the workflow first.
Don’t switch because the demo looked better. Switch because your workflow proved better.
Compare my current workflowPrepayment review, ITP tracking, O&D, billing. You pick.
With Minnesota EIDBI examples, not a generic ABA demo.
What data migrates, how staff and clients are set up, how MN-ITS and MCO billing are configured, and who does what before go-live.
QSPs, Level staff, billers and owners each learn only what they use. Free standard migration and onboarding are included.
Audit logs also show who changed what and when, which matters when a reviewer asks.
FAQ
Still have a question? Call our Ramsey team at 612-217-4838, Monday to Friday, 8 am to 5 pm.
Caretap’s EIDBI platform shares its clinical and billing foundation with our ABA software, then adds what Minnesota’s benefit requires: CMDE and ITP tracking, six-month progress monitoring, QSP and Level I–III roles, observation and direction, and MHCP billing. We’re headquartered in Ramsey, MN, so the rules we build for are our own state’s.
Yes. Bill DHS, MCO plans and private-pay clients from one place, track remittances and claim status, and rebill denied claims.
No software controls how DHS reviews claims or how long it takes. Caretap keeps each claim connected to the note, ITP, supervision record and authorization behind it. When a request arrives, responding is a lookup, not a scavenger hunt.
Caretap doesn’t file applications or influence DHS decisions. It keeps staff, client and service records organized and easy to produce, which is what those reviews ask for.
Caretap logs O&D alongside direct treatment for each client, so you can see the ratio before requesting units. DHS has said requests above 20% of direct treatment hours may draw unit reductions or requests for more documentation.
No. AI creates a draft from supported session conversations. Your QSP or clinician reviews, edits and approves every final note.
Yes. Start with one workflow or one team, then expand. Free standard migration and role-based training are included, and we build the go-live plan with you before anything moves.
Yes. Caretap also supports ARMHS providers, so mixed-service Minnesota agencies can run on one platform.
Bring us the one EIDBI workflow you’d fix first: progress monitoring, O&D, authorizations or getting paid during prepayment review. We’ll show you that workflow in Caretap, with Minnesota examples. Then you decide.
We reply within one business day. Please don’t include client information.
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