The All-in-One ABA
Software for
Scheduling, Documentation, Authorizations & Billing
Deliver better clinical outcomes while reducing administrative workload. Caretap connects scheduling, session tracking, clinical documentation, authorization management, billing, and analytics into one intelligent platform,so your clinical teams focus on care while administrative teams operate efficiently.
ABA Practice Performance Metrics
70%
Reduction in Administrative
Coordination
Coordination
40%
Faster Documentation Completion
30%
Improvement in Scheduling
Efficiency
Efficiency
25%
Faster Billing Preparation
Built for the Entire ABA Team
Caretap is designed to support every role within an ABA organization.
Clinical Leadership
For BCBAs
Create programs, monitor clinical progress, supervise sessions, and evaluate treatment effectiveness with real-time insights.
Direct Care
For RBTs
Capture session data quickly using structured workflows aligned with real therapy sessions.
Operations
For Administrative Teams
Manage scheduling, documentation, authorizations, and billing workflows without manual coordination.
Strategy
For Practice Leadership
Access operational dashboards that provide visibility into productivity, utilization, and revenue workflows.
One Connected ABA Workflow
Caretap ABA practice management software connects the entire service delivery lifecycle so nothing falls through the cracks.
01
Schedule Services Efficiently
Create recurring schedules, assign therapists, and manage cancellations while maintaining visibility across your organization.
02
Track Sessions in Real Time
RBTs capture measurement data during sessions, improving accuracy and reducing documentation time.
03
Monitor Authorizations Automatically
Track authorized units, usage levels, and expiration dates to prevent service interruptions.
04
Convert Sessions into Billing
Completed documentation and verified sessions flow directly into billing workflows.
Powerful Features Backed by Measurable Results
Caretap connects clinical and administrative workflows into one intelligent platform. Each capability is designed to improve efficiency, reduce administrative workload, and provide visibility into practice performance.
Scheduling & Utilization Management
Caretap simplifies scheduling across clients, therapists, and locations while providing operational visibility.
Key Capabilities
- Recurring session scheduling
- Staff and client availability matching
- Caseload management across providers
- Cancellation and no-show tracking
- Multi-location scheduling visibility
Clinical Documentation & Session Tracking
Caretap supports structured ABA documentation while enabling therapists to record session data in real time.
Key Capabilities
- Treatment plans, programs, goals, and targets
- Measurement criteria for behavior and skill tracking
- Session notes and summaries
- Supervisor review workflows
- Structured ABA data collection methods
Authorization Management
Caretap tracks authorization usage automatically as services are delivered.
Key Capabilities
- Authorization limits and date tracking
- Units used vs units remaining
- Expiration alerts and renewal reminders
- Utilization reporting across payers
Billing & Revenue Workflow
Caretap connects completed sessions and documentation directly with billing workflows.
Key Capabilities
- Billing-ready session outputs
- Documentation verification before billing
- Visibility into billable vs unbilled sessions
- Revenue workflow reporting
Operational & Clinical Analytics
Caretap provides real-time dashboards that help organizations understand both clinical outcomes and operational performance.
Analytics Insights Include
- Staff productivity and utilization rates
- Program mastery and client progress trends
- Authorization utilization tracking
- Billing readiness visibility
- Service delivery trends across locations
Why Caretap ABA Software?
One Unified Platform
Caretap connects scheduling, clinical documentation, session tracking, administrative records, authorization management, billing workflows, and analytics into one system. Practices no longer need to coordinate multiple disconnected tools.
Built Specifically for ABA Providers
Caretap supports the real workflows used by ABA organizations across the United States — from direct care to executive leadership.
BCBAs
RBTs
Admin Teams
Billing Specialists
Practice Leadership
Real-Time Operational Visibility
Leadership teams gain insights into clinical progress, staff productivity, authorization usage, and billing readiness — all from one connected dashboard.
How Caretap Simplifies ABA Operations
Replace fragmented tools with a single, connected platform built for ABA.
- Scheduling tools
- Clinical data collection platforms
- Authorization tracking spreadsheets
- Separate billing systems
- Manual reporting
- Scheduling
- Clinical documentation
- Session tracking
- Administrative documentation
- Authorization management
- Billing workflows
- Operational analytics
All connected in one platform
One Platform.
Every Workflow.
The best way to understand Caretap is to experience how it supports a typical ABA workflow.
During Your Demo You’ll See
How schedules are created and managed
How therapists track session data
How supervisors review clinical progress
How authorizations are monitored automatically
How billing workflows connect to completed documentation
How leadership dashboards provide operational insights
Our team will walk through a real ABA workflow so you can see how Caretap fits into your organization.
Request a Personalized Demo
See Caretap in Action
Book a personalized demo and see how Caretap handles scheduling, session tracking, and revenue-critical billing, including invoices and 837P EDI files in one platform.
Yes. Caretap is designed to support ABA workflows including session tracking, clinical documentation, authorization management, scheduling, and billing.
Yes. Caretap supports scheduling, analytics, and operational visibility across multiple locations and teams.
Yes. Caretap supports frequency, duration, trials, interval recording, task analysis, ABC data, and other common measurement approaches.
Yes. Authorization dashboards show usage, remaining units, and upcoming expiration dates.
Ready to Transform Your ABA Operations?
Caretap connects scheduling, documentation, session tracking, administrative records, authorizations, billing, and analytics into one intelligent platform.
Reduce administrative workload. Improve operational visibility. Deliver better care.
