Documentation taking too much follow-up?
Bring clinical work, AI-assisted drafting, review, and final documentation closer together.
See the Documentation Workflow →ABA Software for Established & Growing Practices
Still fixing the gaps your ABA software was supposed to solve?
Caretap is ABA practice management software for established and growing practices that want clinical, authorization, billing, AI-assisted documentation, and operational workflows connected more closely around the ABA session.
- Scheduling
- Clinical
- AI-Assisted Documentation
- Authorizations
- Billing
- Analytics
Bring us the one thing you wish worked better. We’ll start there.
G2
4.7/5
Capterra
4.8/5
Transparent pricing from $199/month for your first 10 users
Switching to Caretap? Standard migration, staff onboarding, and implementation planning may be included.
Your software works. But does your workflow?
Maybe your team has learned to live with it.
- Notes that need to be chased.
- Authorizations someone has to keep checking.
- Billing finding missing information after the fact.
- RBTs taking too many steps to finish routine work.
- Leaders piecing together answers from different places.
One workaround doesn’t feel like a big problem.
Dozens of workarounds become the way your practice operates.
Your team shouldn’t have to be the integration layer.
What if the problem isn’t the feature?
What if it’s the handoff?
- Scheduling may work.
- Clinical documentation may work.
- Billing may work.
- Reporting may work.
But the gaps between those workflows are where teams can lose visibility.
Caretap connects the work around the ABA session:
-
Authorization
Know what’s approved and what needs attention.
-
Scheduling
Connect staff, clients, sessions, and utilization.
-
Clinical Work
Give BCBAs and RBTs a structured session workflow.
-
AI-Assisted Documentation
Turn supported BCBA/RBT conversations into draft documentation for clinician review and approval.
-
Billing Readiness
See what can move forward—and what is still holding it back.
-
Analytics
Give leadership a clearer view of clinical and operational activity.
One ABA session. One connected workflow.
Start with the workflow costing your team the most.
Authorization issues showing up too late?
Keep authorization information closer to scheduling, utilization, and delivered care.
See Authorization Management →Billing discovering problems after the session?
Make it easier to see what is ready to move forward—and what still needs attention.
See the Billing Workflow →RBT workflows creating unnecessary friction?
Give frontline staff a practical path from session work to completion.
See the RBT Experience →Leadership still piecing together the big picture?
Bring operational and clinical activity into a clearer command view.
See Caretap Analytics →More features don’t fix a broken workflow.
You probably don’t need another ABA platform simply because it has a longer feature list.
You need the right capabilities working together.
Scheduling & Utilization
See the relationship between authorized, scheduled, and delivered care.
Clinical Workflows
Support programs, targets, session data, documentation, and clinical review.
ABA Data Collection
Support the ABA measurement and session workflows available within Caretap.
AI-Assisted Documentation
Create draft documentation from supported BCBA/RBT conversations while keeping clinician review and approval in control.
Authorization Management
Keep authorization information connected to the care your team is scheduling and delivering.
Billing & Revenue Workflow
See why completed work is ready—or not ready—to move forward.
Operational & Clinical Analytics
Give leadership visibility into utilization, clinical activity, workflow status, and the work that needs attention.
The value isn’t six separate modules.
It’s what happens when they work together.
Built around the people who keep your ABA practice running.
For Owners
Spend less time assembling answers and more time seeing where the practice needs attention.
For BCBAs
Keep clinical work, documentation, review, and downstream workflows closer together.
For RBTs
Make the everyday session workflow practical and easier to follow.
For Billing Teams
See missing work earlier instead of becoming the first team to discover it.
For Operations
Connect scheduling, authorization, staff, and workflow visibility in one operating environment.
The biggest reason not to switch ABA software?
Switching ABA software.
Even when a provider sees something better, migration can make staying put feel safer.
That’s why switching shouldn’t start with moving your entire organization.
It should start with proving the workflow.
Caretap Switch Program
- 1
Start with your biggest pain
Show us the workflow you want to improve.
- 2
Compare how it works
See that exact workflow in Caretap instead of sitting through a generic feature tour.
- 3
Build your transition plan
Understand:
- Data to be migrated
- User setup
- Clinical configuration
- Billing configuration
- Training requirements
- Implementation responsibilities
- Go-live plan
before making a broader decision.
- 4
Prove it with a controlled rollout
Where appropriate, validate Caretap with a defined team, location, or group of users before a broader rollout.
- 5
Migrate without starting over
Free standard data migrationWe’ll define what can be migrated, what requires configuration, and what your team should expect before the transition begins.
- 6
Train people for their actual roles
Staff onboarding includedRole-based training for:
- RBTs
- BCBAs
- Billing Teams
- Administrators
- Owners
Your entire team shouldn’t receive the same generic training.
- 7
Go live with implementation support
A Caretap implementation contact works with your organization through the agreed transition and go-live process.
- 8
Measure whether it worked
Review the reasons you considered switching and whether Caretap actually addressed them.
Don’t switch because the demo looked better.
Switch because the workflow proved better.
Migration, pilot, onboarding, and implementation availability depend on the agreed scope of your organization.
AI should remove friction. Not create another app to manage.
Caretap’s AI-assisted documentation stays inside the broader ABA workflow.
- BCBA/RBT Conversation
- AI-Assisted Draft
- Clinician Review & Edit
- Final Documentation
- Authorization & Billing Workflow
AI creates the draft.
The clinician reviews, edits, and approves the final documentation.
AI assists the workflow. Your clinical team stays in control.
ABA software pricing for established and growing practices
Clear pricing. No mystery math.
Know what Caretap will cost before deciding whether switching is worth exploring.
Up to 10 users
$199/month
11–49 users
+$10/month per additional user
50+ users
Custom volume pricing + implementation planning
For larger ABA organizations, Caretap can provide pricing based on team size, implementation scope, training, migration, and operational requirements.
Standard Caretap ABA pricing
| Team Size | Monthly Software Price |
|---|---|
| Up to 10 users | $199 |
| 20 users | $299 |
| 30 users | $399 |
| 40 users | $499 |
| 50+ users | Custom Volume Pricing |
What’s included with Caretap ABA?
- Scheduling & utilization
- Clinical workflows
- Programs and targets
- ABA data collection
- AI-assisted documentation
- Authorization management
- Billing functionality
- Clinical analytics
- Operational analytics
- Standard support
- Training
- Implementation
Switching to Caretap?
- Free standard migration
- Free staff onboarding
- Implementation planning included
Instead of discounting the software simply to get you to switch, Caretap helps reduce the operational cost and disruption of the transition.
No pricing surprises.
Any applicable clearinghouse, transaction, payment-processing, communication, custom integration, advanced migration, or other variable fees will be explained before you commit.
Compare the total workflow—not just the subscription.
The monthly software price is only one part of the decision.
Consider:
- Current software cost
- Separate clinical or data-collection tools
- Standalone AI tools
- Authorization workarounds
- Administrative follow-up
- Migration cost
- Staff training
- Time spent finding missing information
When comparing Caretap, compare the total workflow—not just one monthly software number.
Calculate My Caretap Price →Don’t take the workflow claim from us.
“The AI draft gives our RBTs a head start, and I still review and approve every note. That balance mattered to us.”
“Billing used to be the first team to find missing signatures. Now we see what’s holding a session back before it becomes a problem.”
“Implementation felt like a plan, not a leap. Role-based training meant our RBTs weren’t sitting through billing sessions.”
Security matters when you’re moving an established ABA practice.
A software change may involve clinical, billing, staff, and operational information.
Caretap provides security safeguards designed for healthcare environments.
- HIPAA-ready safeguards
- Business Associate Agreement available
- Encryption
- Role-based access controls
- Audit logging
- U.S.-based hosting
- Backup and disaster-recovery processes
- View Caretap Security & HIPAA Overview →
Questions established ABA practices ask
What if our current system mostly works?
Then don’t replace it simply because another platform exists.
Start with the one workflow you wish worked better.
See how Caretap handles it and decide whether the difference is meaningful enough to explore further.
Do we have to move our whole practice at once?
Not necessarily.
Where appropriate, a controlled evaluation can help you test an important workflow before deciding on a larger transition.
We’ll review available pilot and implementation options with your organization.
What happens to our existing data?
Caretap will first review the data and workflows involved in your transition.
We’ll define what can be migrated, what requires configuration, and what your team should expect before implementation begins.
Is migration included?
Standard data migration is included for qualifying Caretap ABA transitions.
More complex or custom migrations will be scoped before implementation begins.
Is staff training included?
Standard onboarding and role-based staff training are included for qualifying implementations.
We’ll define the training plan before go-live.
How does Caretap handle AI documentation?
Supported BCBA/RBT audio conversations can generate an AI-assisted draft.
The clinician reviews, edits, and approves the final documentation.
AI assists the documentation workflow; it does not replace professional clinical review.
What does Caretap connect?
Caretap brings together:
- Scheduling
- Clinical workflows
- ABA data collection
- AI-assisted documentation
- Authorization management
- Billing
- Analytics
around the ABA session.
Does Caretap handle ABA billing?
Caretap includes ABA billing and revenue-workflow functionality.
How much does Caretap cost?
Standard Caretap ABA pricing is:
- Up to 10 users — $199/month
- 11–49 users — $10/month for each additional user
- 50+ users — custom volume pricing and implementation planning
Applicable implementation, migration, transaction, integration, and other variable costs will be explained before you make a purchase decision.
How long does switching take?
Implementation time depends on:
- Organization size
- Number of users
- Data migration
- Clinical configuration
- Billing configuration
- Training requirements
- Locations
- Integrations
Caretap will establish an implementation plan before your transition begins.
Your current ABA software doesn’t have to be terrible to be holding you back.
- Maybe it’s documentation.
- Maybe it’s authorizations.
- Maybe billing is finding issues too late.
- Maybe RBTs are working around the system instead of with it.
- Maybe leadership still has to chase answers.
Whatever it is—
Bring us the one workflow you would change first.
We’ll show you what that workflow looks like in Caretap.
Then you decide whether changing is worth it.
No generic feature tour. Start with the problem you actually want to solve.
What’s the one thing you’d change about your current ABA workflow?
We’ll tailor the conversation around the problem you select.
