Stay EVV Compliant: HHAeXchange Integration, Caregiver Data Exports & Visit Transfer Verification
A focused, step-by-step session to keep your agency audit‑ready. Learn the newest EVV rules, complete your HHAeXchange integration, and ensure visits flow successfully from Caretap to HHAeXchange.
Tues, Nov 25, 2025
1:00–2:00 PM CT
After registration, you’ll receive your unique Zoom link and calendar invite. Seats are limited.
What You’ll Learn
- Understand the newest EVV compliance requirements and timelines.
- Complete the HHAeXchange integration: credentials, endpoints, testing.
- Ensure caregiver data (UMPI/NPI, roles, identifiers) exports correctly.
- Confirm that Caretap visits post to HHAeXchange without errors.
- Resolve common submission rejections and avoid claim delays.
Who Should Attend
- 245D/CFSS/PCA Agency owners & Directors
- EVV Compliance Managers
- Office Staff
Why It Matters
- Reduce claim denials & payment delays.
- Meet audit expectations with confidence.
- Keep staff focused by removing EVV friction.
- Leverage Caretap to automate EVV accuracy.
Agenda
| Time | Segment |
|---|---|
| 0-10 min | Welcome & context: EVV landscape and latest rule changes |
| 10-30 min | HHAeXchange Integration: end‑to‑end walkthrough |
| 30-40 min | Caregiver Data Exports: mapping, validation & sync health |
| 40-50 min | Visit Transfer Verification: monitoring & error resolution |
| 50 - 60 min | Live Q&A with Caretap EVV experts |
Integration Checklist
- Obtain HHAeXchange portal access and API credentials.
- Verify agency identifiers (NPI/UMPI, Tax ID, service lines).
- Configure Caretap → HHAeX connection & environments (test/prod).
- Export caregiver roster with required identifiers.
- Validate visit schema & required fields in Caretap.
- Run sample transfers; confirm acceptance in HHAeX.
- Set up monitoring & alerts for submission errors.
- Document SOPs and staff responsibilities.
Speakers
Freddy Zhagui and Bridget Gihl
HHAeXchange integration best practices.
EVV Support Team
Live walkthroughs, troubleshooting, and Q&A.
Reserve Your Seat
Join us on Tuesday, Nov 25, 2025 at 1:00 PM CT. Registrants receive the recording, slides, and a post‑session checklist.
FAQs
Will there be a recording?
Yes. All registrants receive the recording and slides within 24 hours.
Is this only for Minnesota providers?
The session focuses on EVV workflows with HHAeXchange. Many best practices apply broadly, but examples are MN‑centric.
What if I haven’t started HHAeXchange integration?
We’ll cover the full checklist from credentials through successful test transfers, so you can start immediately.
Can my billing/compliance team attend?
Absolutely. We encourage operations, billing, and IT/admin roles to join.
FAQs
Will there be a recording?
Yes. All registrants receive the recording and slides within 24 hours.
Is this only for Minnesota providers?
The session focuses on EVV workflows with HHAeXchange. Many best practices apply broadly, but examples are MN‑centric.
What if I haven’t started HHAeXchange integration?
We’ll cover the full checklist from credentials through successful test transfers, so you can start immediately.
Can my billing/compliance team attend?
Absolutely. We encourage operations, billing, and IT/admin roles to join.
Caretap —
Simplifying EVV, billing, and operations for community‑based providers.
Questions? support@caretap.net
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